A guest post from Molly Gardner, Beth Z’s business manager.
Working for Beth, a lot of apps and tools come across my desk. The ones you see here are my favorite tools that I use in the office day in and day out. This is the technology that keeps Nerd Headquarters running smoothly and Beth on the road bringing new ideas your way.
- Pomodoro One. My biggest priority (and struggle!) is staying focused. I use the Pomodoro One app to implement the Pomodoro technique – working for intervals of 25 minutes with a 5 minute break. This simple tomato at the corner of my browser keeps me on task.
- Todoist. You’ve probably heard me mention Todoist before. Hands down, this is the tool I can’t live without. More than a To Do List, I manage my day, my projects and our clients using this life-changing system. It’s simple, it’s affordable and it works. For some other ideas on sharable list management, check out Beth’s latest community question.
- Google Calendar. Using an online calendar system I trust gives me peace of mind and I’ve never had an issue with Google Calendar. It integrates seamlessly with several of my other favorites (TripIt, Todoist, and our CRM).
- TripIt. Beth sometimes travels to 3 or 4 cities in a week. Using Tripit, I’m confident she won’t lose a hotel confirmation and she can stay on top of her flight changes. We utilize the notes field to give her a handy mobile place to see information on the upcoming event (she doesn’t have to rely on wifi to view these notes on her mobile app).
- Wave. We use Wave for our office’s bookkeeping. I can create an invoice in less than a minute and our clients like the ability to pay via credit card and download an instant receipt.
- Square. Wave does the trick for most large payments, but Square is a great way to create an easy-t0-use online store for Beth’s books, collectors cards and Beth-in-a-Box.
- Fancy Hands. Cross your little tasks off the list by passing them onto the assistants at Fancy Hands. Someone is always ready to research the best product, make a doctor’s appointment or even upload business cards to your database.
- Canva. I am not a designer, but I can whip up a professional-looking social media image or an email header in minutes using Canva. Their templates make anyone look like a pro and you can easily share your designs with your team for feedback and edits.
- Dropbox. I keep everything in Dropbox. It is a safe way to store, organize and share your files online.
- Tiny Scanner. Skip wrestling with your printer and scan a document from your mobile device using Tiny Scanner.
- Proposify. Bonus Tool! We just started using Proposify at the beginning of the year, but so far, so good. Present your clients with a beautiful, branded online proposal. As an added plus, you’ll be notified when they view the document and when you win their business.